Moving an office is a painful responsibility. You need to pack all office accessories, furniture in advance, find a car, search and select experienced movers, develop a plan according to which can move essential papers in several stages or one day. It is stimulating to organize a process without involving experts. You need to disassemble cabinets yourself, folding furniture, purchase a particular container to preserve valuable things from damage.
1. Planning
Planning is your best friend, so use documents, spreadsheets, and checklists wisely for office moves. Add all the responsibilities required to be done, no matter how small, and take all the steps necessary for them and the people responsible for each one.
This way, your tasks are compiled into more manageable chunk-sized pieces of work. Use your planning documents as a roadmap for moving – and use them often.
2. Have a Deadline
Having a deadline or set of deadlines can help you get things done more efficiently. Given the deadline, you don’t have the luxury of putting off or putting things off until the next day. It motivates everyone to have a working day. Without well-defined deadlines, office moving can become a nightmare in New Jersey.
3. Move Forward
Measure – Four to six weeks before you move, go and measure your new space.
Furniture – Determine if you need to order furniture for your new area and do so. Many coworking spaces and serviced offices provide all the necessary furniture;
4. List
Make a list of everything you need to purchase.
Security: At least one month before your move, contact your new building manager. If you want to get your own safety company, now is the time to rethink your new office. Many safety companies require a month’s announcement, so do so as early as possible.
Fixed Assets: See what services are covered by your new office contract. If it is a serviced office or collaborative space, you should be okay as they will protect your rent. Sort out phones, telephone lines, information technology, insurance, business, electronics, and cables. Notice to your current suppliers for their help during the move.
Inform suppliers that you received supplies (fruit, newspapers, water, milk, etc.) and contact them at least three weeks in approach to let them know you are moving. Do not ignore to notify your cleaning company about this. Now is a high time to examine your new office location.
Stationery: Get quotes from stationery suppliers for whatever you need with your updated address.
Change of address and phone number: Change the address and phone number to the number you already received.
5. Synchronization
Plan the timing of your move carefully. You may not have much flexibility for the time of year for your business. Remember, your business stopped functioning during the movement.
6. Set-Up
About two weeks before your move-in, you want all the components in place so that your office is ready for your staff. Install broadband and land phone lines first and then the kitchen, furniture, and any cupboards and storage space. Connect your IT staff to set up all workstations and servers.
7. Engage Your Stakeholders
In some cases, the law applies to your employees’ participation—the 2004 Employee Information and Consulting Ordinance state that you should discuss any changes. Therefore, trade unions should be involved as soon as possible. Ensure you have everything you need, including partnerships, regulators, parent companies, board members and department heads, and staff.
The key is to anticipate any potential problems. Give your workers clear ideas for moving, describe how they will profit and what you require to achieve. The staff always wants to be ahead of the big day. The team in need of attention may want to make changes to the new building’s seating arrangements or travel costs.
8. Self-Organization Of The Move
Commercial property owners are confident that it is expensive to hire a carrier to transport their belongings. It’s a delusion:
- You will have to purchase all the packaging material yourself – employees do not always know what is needed to protect the monitor, smooth surfaces, and laptops.
Rent a car – more often, freight forwarders send low-tonnage trucks to save money. And this increases the number of flights, does not allow transporting bulky items, furniture in an unassembled state. - Appoint a person responsible for moving the office – the employee will not agree to do labor-intensive work for free. Pay A bonus. Hire a person who can carefully disassemble and then assemble the furniture.
- Movers are a significant expense item, but it will not be possible to check their professionalism in advance. They are often late, do not go to work, do not have special loading equipment, and refuse to lift heavy objects to the upper floors.
When you move on your own, responsibility for damage or loss of papers and things falls on the organizer, the business owner. It will not be possible to compensate for the losses.
If you decide not to use a carrier, strictly follow the move plan. Analyze the selected dates; otherwise, there is a risk of not completing the entire event over the weekend, which disrupts the office’s work. It will not be possible to receive visitors, serve clients, hold a business meeting.
9. Engage Your Team Members
If your team feels forgotten or excluded, an excellent way to get together is to arrange a get-together in the office before the moving date. This team can meet regularly and keep you informed of any concerns. Let them know how helpful their valuable input is.
10. Post-Move
It is an essential thing to consider when moving into an office, but we miss this step most of the time – how do you feel about this? Ask for feedback to better support confidence and energy. Testimonials will help you consolidate the positives of moving to the office and identify any issues that may arise.
11. Collaboration Without Risks
The company, All Around Moves in New Jersey offers to safely and quickly relocate your office. Any volume, customer requirements, specific technique, and expensive equipment – we take responsibility for any cargo type. Thanks to the large fleet of vehicles, the client chooses the right car, which reduces the cost of multiple trips.
12. Final Cleaning
If the owner requires it, if you have hired a professional office moving company, they may offer you a money-saving package that includes office cleaning for the next one to move in.
Additionally:
- Fair fixed price.
- Any distance.
- If desired, cargo insurance.
- Cars – specially equipped for crossings. Attachment systems, reliable tarpaulins, weatherproof.
- Loading equipment.
