One of the standard thrusts of charitable groups is to get as many people involved in relevant causes as possible. To meet this goal, they advertise proactively online, share their stories through conventional periodicals, and even connect with people personally by setting up kiosks in commercial establishments. Indeed, it requires a full commitment to keep their goals and projects relatable and visible to many.
Fortunately, technological solutions aid immensely in streamlining such activities. Email hosting services, for instance, allow charitable organizations to stay on top of sponsorships and appeal for their causes through regular email blasts or e-newsletters. At the same time, these services protect charitable groups’ relationships by providing maximum security for the exchange of personal details and carrying out critical transactions such as linking bank accounts and transferring funds.
All of those only go to show that for new charitable groups, using email hosting services is an absolute must. But, aside from the two aforementioned benefits, such services offer other advantages for the unique operations of these groups.
1. Email hosting services provide charitable institutions with a more trustworthy online presence.
One of the top advantages of using an email hosting service is that these will allow you to incorporate your domain into your email address, which contributes to brand consistency.
Brand consistency is vital in establishing trustworthiness online. Netizens always say that a signature look is an indicator of authenticity, and it provides them with a sense of assurance in the activities they intend to carry out online. They don’t feel the need to carry out an online interrogation just to determine if the other party is truly the group they need to reach.
It’s a lot like when they call a business phone number, and the receiving end answers with a mere “Hello” instead of a proper business greeting, which usually states the name of the business, the specific department of the company, the name of the person on the line, and “How may I help you?” Hearing only “Hello” makes you wonder if you called the right number. Meanwhile, a signature phone spiel prompts you to express your intention right away. It’s a similar “credibility” effect when your organization uses an email address with its domain name attached to it.
2. Email hosting services make correspondence more prompt.
When you use a hosting email service, you can correspond with all of your contacts much faster. You don’t have to worry about essential emails getting pushed out of sight because most hosting services screen emails for appropriate compartmentalization. You don’t have to worry about spam messages or advertisements pushing valid emails out of sight in your inbox. This will help your organization to reply more promptly and put your connections at ease.
It’s worth pointing out that for charitable institutions, prompt correspondence is crucial in getting people to act in their best interest. It’s a demonstration of the value placed on the connection and the commitment to high-quality communication and operational excellence.
3. Email hosting services make it easier to integrate with other critical online tools.
For charitable groups, making procedures easier is key in securing the commitment of their contacts. In the case of SOS Village, a private, non-political, non-denominational organization that provides family-like care to children in need, their email system allows for quick payments, sign-ups, auto-receipts, and marketing tools. This provides its sponsors with great convenience, which is always appreciated.
With all the necessary tools integrated thoughtfully in emails, there’s a reduced likelihood of targeted actions not being performed on time or altogether.
4. Email hosting services ensure as little downtime as possible.
Downtime in the digital realm is a breeding ground for doubt, dissatisfaction, and other negative emotions. This is a typical problem for free email services, but it’s less so for hosted services. You may still experience some downtime, but the problem will be addressed immediately to restore operations.
Also, if you use hosted services, you can avoid the other problems created by downtimes (such as perpetually lost emails or files) better. One of the main features of hosted services is a reliable backup. Therefore, if you find that there are missing emails and files after a downtime, perhaps due to a natural disaster that led to a power outage, email hosting services have topnotch support technicians to help you retrieve them. An email hosting service in Dubai, for instance, has a readily available call out IT support department to help you handle downtime concerns.
5. Email hosting services can amp up your email marketing.
As mentioned above, there are different online tools that you can integrate into your email. These include marketing tools that can provide you with more creative strategies to work with in locking the interest of your contacts. You can create a full digital catalog or magazine in your email, or attach different kinds of media files.
6. Email hosting services can make remote work easier and safer for the different members of the organization.
Hosted email supports work mobility. Members of the institution can access their accounts anytime, anywhere. Therefore, if key members of the group need to travel, it will be a breeze to stay connected through email and ensure smooth operations.
Plus, you will find that even if you use public Wi-Fi, there are still fewer risks to worry about if you’re accessing data through your email. Email hosting services have multiple layers of security and protection to prevent malicious activities online, such as phishing, from compromising the confidentiality of your organization’s correspondence.
It’s important to mention as well that the best hosted email providers allow folder syncing, which a lot of charitable organizations can use as an email filing system. This email filing system is a fantastic way to support collaborative efforts among workers.
Charitable institutions’ operations require all the help they can get in staying effective and maximizing productivity. Clearly, email hosting services can contribute so much in these two vital aspects. Not all email hosting service providers are created the same, as some offer more useful features or capabilities to their clients than others, so make sure to choose the best provider in your area for your organization.
