The cloud has proven extremely advantageous for many businesses. First, it offers unlimited storage space for the vast data. Second, it offers a wide range of conveniences, including easy sharing of said data, and accessing data from anywhere. However, there can be an alarming downside to storing data on the cloud; hackers are always prying. How can you take advantage of everything that the cloud has to offer and keep your company’s data safe? Here are some helpful tips:
1. Sensitize & Train Employees
As mentioned, one of the conveniences of using the cloud is the fluid sharing of data. This means anyone with access, including employees, can access your company’s cloud at will. It is important to sensitize them about the threat of cyber-attacks and teach them how to prevent unauthorized access on their end. Start by teaching your employees the different tactics that hackers use to hack the cloud – have them review their activities based on these tactics. Next, teach them how to avoid compromising the company’s data; training sessions should be periodic to keep up with new developments in the space.
2. Schedule Local Backups
The cloud was once considered the ideal backup storage facility for data, but this is no longer the case. Ever since hackers demonstrated their ability to penetrate the cloud, it has become prudent to maintain a local backup. Ideally, this should be on a localized device (such as a server or USB storage device) beyond the reach of any unauthorized persons. That way, you can always recover your data and pick up where you left if your cloud storage becomes compromised. P.S. It is also advisable not to store sensitive company data on the cloud. Experts recommend using the cloud for general data that may be taking up too much space in their other storage facilities. Ideally, the local storage facility should not be accessed remotely.
3. Encrypt Data before Uploading
Encrypting your data before uploading it to the cloud will make it useless to any prying eyes in the event of a successful hack. Encrypting the data will essentially scramble it for the period it is sitting on the cloud. All unauthorized persons, including the cloud service’s administrators, will not be able to leverage it, unless they take on the tedious task of decryption. This, however, will not affect your use of the data as it will be automatically decrypted at your command. Experts recommend choosing a cloud service provider that offers basic encryption services as a standard of operation. Additionally, use your own encryption software for an extra layer of security. P.S. It would also be prudent to issue your employees with special encrypted devices (laptops and mobile devices) for work purposes only so that they don’t use their insecure devices to access the company’s cloud storage.
4. Invest in Cybersecurity Software
Similar to your other IT equipment, the cloud can be secured using cybersecurity software programs, such as anti-virus and anti-malware software. These programs exist virtually and function as a firewall for your cloud storage. This is especially important if the cloud is accessible remotely by lower-level security-clearance employees. For example, endpoint security cloud software protects your data from the source of entry (the device used for access). This is necessary because some devices, such as employees’ laptops and smartphones, may not feature the necessary protection measures.
5. Implement Authentication & Authorization Measures
What measures have you taken to ensure that only authorized personnel access your company’s cloud storage? If none, then consider implementing authentication measures now! At the very least, create secure passwords and share them only with the authorized personnel; it is also advisable to change these passwords regularly in case of undetected breaches. You can also go the extra mile and deploy biometric authentication security because passwords can be hacked. Biometric security relies on an individual’s physiological traits, such as fingerprints, and, as such, cannot be hacked. A biometric security system will also allow you to track employees’ activity; this will help you identify potential risks and mitigate them early enough.
Final Word
You can enjoy all the benefits that the cloud has to offer without compromising your sensitive data by implementing these security measures. Also, keep track of all developments in the sphere as new and better cybersecurity measures are always coming out.
