Think about your house without any rules and regulations; Ahaan, don’t laugh! As responsible parents, your mom and dad made a rule for you; the same company has its own rules and regulations to manage the employees on working premises. In those rules, the most primary one is the attendance of the employees.
Earlier, the human resource department took attendance of the employees manually. They used to mark tick marks on the paper after the employee came and show their identity cards. Now just think about the 3000 employees and the managers provide them ID cards with no photographs. Yes, correct! They misuse the ID card; thus, the manual method is not that accurate. Also, it is time and cost consuming. The automated attendance system saves both time and labor costs. Following are the details of the computerized attendance method.
What Are The Benefits Of The Automated Attendance System?
The automated attendance process reduces the workload of the employers. The older manual attendance process is not efficient because the misplacement of a single document throws the hard work of the HR manager into the dustbin. Thus, an automated method like a bio-metric punch, face recognition, selfie punch, geo-tracking, etc., effectively helps the HRD to maintain everything up to date. Below listed are the advantages/benefits of the automated attendance system.
Transparency
The automated attendance system assures transparency between employers and employees. It allows the workforce to check their attendance regularization online, and they can also edit the data if they find any system errors. The transparent working environment motivates employees to work and stay for a longer time. It also enhances the productivity of the workers.
Employee Tracking
It mainly uses the remote employees, i.e., the workforce who are on the field (mostly the people of the marketing department) and the employees who are working from their home. The human resource department uses geo-tracking, selfie punch, etc., for that employee who is working on the field, and they can track the exact location through the auto-connected GPS. For the employees who are working from their place, they are using a unique IP address; when the employees log into their computer or laptop, they are noted as present through that IP address.
Modify The Data Easily
Suppose, if we talk about the bio-metric punching system, it saves the real-time punch-in, punch-out, early going, late coming, and mispunch of the employees. But it sometimes happens that the employees forget to punch, then the system allows them to apply for the regularization, and the HR admin or concerned authority modifies it easily.
Mobile Applications
The employees can operate the software from their smartphones also. The manager provides them different employee code, and through the particular mobile application, they can operate and check the calendar from anywhere anytime,
Prevent Risk Of Buddy Punching
The time card system has a lot of risk of buddy punching. Any employee can scratch any card in the machine. But the updated bio-metric punching system, face recognition, geo-tracking, etc., prevent the risk of buddy punching; now, no one can punch on behalf of others. Because the biometric system recognizes the thumb image, the face-recognition recognizes the face, and so on.
Improves Payroll Process
Attendance data mainly used by the human resource department at the end of the month while calculating the salary of the workforce. It improves the payroll process, and it allows the HR admin to perform their task in just a few clicks.
Security Of Data
The automated attendance system saves the real-time data in a single integrated HR database. It secures the document until the concerned authority or the HR admin deletes it from the central computer forever.
Conclusion
The older on paper or manual method of maintaining the employees’ attendance is not that accurate, but the automated attendance system is a specific, time-saving, and labor cost-saving system. It is essential to regularise the employees. And it is not required to have a big corporation implement automated attendance systems.
